Adobe Acrobat is a powerful but often underutilised application. Beyond page editing, it allows for interactive elements like clickable tables of contents and embedded multimedia. 

You can add, edit, and position text and images directly in Acrobat. Create PDFs from Word, Excel, and Outlook using the in-built toolbar. Acrobat’s robust security tools protect your documents from unauthorised access. Use the Shared Review tool to collaborate in real-time, allowing selected recipients to add and view annotations. 

The Acrobat Essentials Course offers comprehensive training on these features, covering editing, interactivity, security tools, and real-time collaboration.

Acrobat’s Interface

• Panes, Panels, Toolbars and Toolsets
• Viewing and Navigating the Document with the View Menu
• Optimal Viewing and Navigation using the Pages Pane
• Adding and Hiding Tools from your Tool Set
• Tailoring the Workspace for your Needs

Creating PDFs

• Creating PDFs from within Acrobat
• Dragging and Dropping Files to Create PDFs
• Creating PDFs from Different Sources – File, Microsoft Office, Web, etc
• Creating PDFs via the Adobe PDF Printer
• Creating a Reduced Size PDF
• Creating an Optimised PDF that allows you to Control the Visual Quality of Specific Elements
• Using Acrobat to Combine Different Formats (Word, Excel, Images) into a Single PDF
• Understanding PDF Settings and Presets
• Understanding Compression and Resampling
• Converting Scanned Text into Live Text using OCR Technology and the Text Recognition Tool

Acrobat Ribbon in Microsoft Office

• Using the Acrobat Ribbon in Microsoft Office Applications
• Creating PDFs from Documents within Native Application
• Create Restricted PDFs from Documents within Native Applications to Prevent Unauthorised Viewing or Editing
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• Convert Microsoft Word Bookmarks into Acrobat Bookmarks
• Configure Outlook to Auto-Archive your Emails to PDF
• Create and Attach PDF Documents to Emails in Outlook
• Export PDF Tables to Live Excel Spreadsheets

Working with Existing PDFs

• Using the Find/Replace Function
• Using the Pages Panel to Add, Extract, Replace and Delete Pages
• Using the Pages Panel to Hard Edit Page Rotation, Crop and Add Design Elements
• Adding Page Numbers
• Setting Up a Bates Numbering System
• Using the Content Editing Panel to Add and Edit Text and Images
• Extracting Text and Images from PDFs
• Formatting Text – Font, Size, Colour, Alignment, Placement, etc.
• Replacing Images in an Existing Frame
• Opening Images in their Native Program from Acrobat to Seamlessly Edit their Appearance in the PDF
• Exporting PDF Documents to Office Documents

Adding Interactivity to a PDF

• Creating a Working Table of Contents that Links to the Correct Page
• Creating Buttons that Link to a Page or Web Address
• Using the Bookmarks Pane to Link to Sections
• Using the Nested Bookmarks Tool to Link to Subsections
• Adding a Video File

Securing a PDF

• Understanding the Different Degrees of Protection
• Securing a Document with the Security Tab
• Using the Password Encryption Feature
• Creating a Security Envelope to Protect Multiple Documents
• Using the Redact Feature to Disable the Viewing of Sensitive Content or Remove it Altogether

Annotations, Markups and Review Cycles

• Recognising Annotations and Markups in a PDF Document
• Adding Annotations such as Comments and Sticky Notes to a PDF
• Using the Stamps Palette
• Highlighting Text
• Using Tools to Indicate where Text needs to be Inserted or Replaced
• Using Other Tools such as Strikethrough and Underline
• Drawing Markups to bring Attention to Points in a Document
• Uploading a PDF document to the Adobe Server and Selecting Recipients to Participate in a Shared Review
• Importing Annotations and Markups into a PDF Document using the FDF Format

Using the PDF Portfolio Tool

• Creating a Presentation using the PDF Portfolio Tool
• Selecting and Customising a Premade Template
• Adding your Content

Private/ Group Enrolments:
This course is available for individual enrolment and Private classes (min 10 students). Please contact Lumify to organise a quote.

What do I need to know to attend?

A basic understanding of how to navigate PDFs would be helpful, but no prior Acrobat Pro experience is required.

Ideal for professionals who regularly create, edit, or collaborate on PDFs. Anyone wanting to harness the full potential of Acrobat Pro.

Learning Outcomes

By the end of this course, you'll be able to:

• Navigate Acrobat's interface and create PDFs from various sources.
• Seamlessly edit existing PDFs and integrate Acrobat Pro with Microsoft Office.
• Make your PDFs interactive by adding elements like buttons, links, and videos.
• Optimize PDF file sizes for online sharing or specific uses.
• Secure your PDFs with passwords and advanced security tools.
• Utilize shared reviews and annotations for efficient collaboration.
• Manage multiple documents effectively with the PDF Portfolio tool.

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